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Is it worth paying 3x for Office 365 over Google Apps

posted Aug 24, 2016, 10:56 AM by Sanjeev Jain   [ updated Jan 6, 2019, 12:02 AM ]

With millions of users around the world, G-Suite/Google Apps for Work clearly offers businesses tons of really great benefits.

COST: The very first reason is cost. Google Apps contains a full fledged Office Suite which is much cheaper than buying Windows & MS Office for every computer you own.  See example below, a
ssuming 20 users.

Cost of MS Office (incl Outlook) & MS Windows for 4 years = 20 x (17500+10000) = Rs. 5,50,000 (plus 20% tax = 6.6 Lacs)

Cost of Google Apps (incl Gmail for Work) for 4 years = 20 x 1500 x 4 = Rs. 1,20,000 (plus 15% tax = 1.38 Lacs)

Savings = 6.6 Lacs - 1.38 Lacs = Rs. 5.22 Lacs  or Rs. 26,100 per user over 4 years

2. DATA SECURITY: The next most important concern is security of our valuable data. If your user stores data locally on the HDD, you can loose the data in the following common ways:

a. Device is stolen/misplaced or HDD gets corrupted

b. Windows computers require re-formatting/upgrade after some time, you may loose data during formatting.

c. Employee decides to leave the company, he may delete the data before he leaves.

Google Apps  on the other had stores data offline so data cannot get lost due to a,b & c above. So No More Backup Nightmares! If the user deletes his data & messages  from his Google Apps account the same can be easily recovered by the admin. This means you can get rid of all your server headaches, and your IT team can focus on what’s important 

3. Google Apps for Work Syncs Across All Your Online Business Tools

Google Apps syncs across your email, your Google Drive with your docs in, your calendar and even with hangouts, for business calls and messaging,
 so you can get get rid of all the other systems you were using and focus all your business efforts with one streamlined product


4. Google Apps for Work Means You Can Work Cooperatively

Because Google Apps for Work is cloud-based, your team can work simultaneously within a document, without sending each other multiple versions and corrections. This is a big advantage for all teams, but especially for teams working remotely, who can’t sit together to make changes.


5. There’s a Minimal Learning Curve

Training in your team to work within a new system can often be a real time drain, but moving over to Google for Work means that you are using a system your team are already comfortable. Most people already have a personal Gmail account, and understand how to use Google Drive, Calendar, and the available features.

6 .  INVALUABLE ADDITIONAL FEATURES:  The Google Apps includes several features which are invaluable for businesses. Even a few of these mentioned below will be sufficient to justify shifting to Google Apps .

  • Centralized Cloud Storage - No need to invest in expensive servers and spend tons of money to backup data.
  • Inbuilt Single Sign On: Google Apps provide single sign on system for all apps and central console to manage all users. Using the same user name and password for their Gmail account the users can be provided access to other applications and files. To implement a similar system in Microsoft you would need to install a Microsoft AD Server which will cost you minimum of Rs. 80000 in hardware and software costs.
  • Audit Trail & Version Management: Google apps automatically saves all the versions of documents since the time these are created so you can check who made what changes and at what time. Revert to any previous version at any time.
  • Translate: Translate emails & documents on the fly in over 20 languages in Gmail\Google Apps.
  • Integrate with thousand of Apps like CRM, Project Management, Collaboration many of which are free and some are paid. Many of these will prove invaluable for your business. 

Google Apps for Work is a wonderful team solution. Contact TNS to help you implement Google for Work in your organization. We not only help you get Google for Work but also are one of the very few companies who can help you utilize it to its fullest potential.  

We provide specialized training on G-Suite to help you take full advantage of its vast potential. 

To know more call now: 
Rama or Sonika  on 180030701067  Email: