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How to Backup Tally using Google Drive for Free

posted Jun 21, 2016, 7:29 PM by Sanjeev Jain   [ updated May 14, 2018, 9:18 PM ]
Tally ERP is one of the most popular accounting softwares used in India. Despite its importance to the company you will rarely find an installation with a proper backup mechanism. 

If your installation gets corrupted you may not have the latest backup leading to days worth of manual work re-entering all data into Tally. In this article we will tell you how to backup Tally using Google Drive for free. You can not only do daily but also weekly and monthly backups, so that you can even go back to a previous version of Tally in case of a wrong entry in current data. 

Furthermore, many people end up backing Tally on the same PC as the original Tally. In this scenario you are likely to loose both the original and the back up if the HDD of your PC fails. We will learn how to back the Tally to Google Cloud so that the backup is unharmed even if the original PC gets faulty\destroyed\stolen. 

Google Drive,  is a file storage and synchronisation service created by Google. It allows users to store files in the cloud, share files, and edit documents, spreadsheets, and presentations with collaborators. It is included with your existing or new Gmail and offers 15GB of free storage. This much storage is more than sufficient to hold several copies of Tally backup. You can also buy more storage which is quite cheap - 100GB for USD 1.99/month or 1000GB for USD 9.99/month from Google. 

To know more about Google Drive see the video below:

What is Google Drive


The method to backup Tally outlined below is suitable not only for Tally but also for any other important files & folders on your computer.

Step1: INSTALL GOOGLE DRIVE

The first step is to install Google Drive on the computer on which you have the Tally installation. 

1. Go to https://www.google.com/drive/download/backup-and-sync/

2. Click the Download Google Drive Backup & Sync for your PC button.

3. After download install the app and start the same. 

4. Enter your Google Account username and password to which you wish to backup your data in the window that opens. This will be the account associated with Google Drive for your PC.

5. Complete the installation package instructions.

Step 2: SELECT THE FOLDER TO BE BACKED UP

Now the second part is to identify the folders in which you have the Data you wish to backup and the Google Drive Folder where you need to backup.

Tally Data Folder

Using explorer check the folder patch of Tally Data on your PC. See example in snapshot below, the path here is "C:\Tally\Data"  :



Google Drive Data Folder

Click on the Google Drive icon in the system tray and then on "Open Google Drive folder". 



From the explorer window that opens you can easily get the patch of the Google Drive Folder. In the case below it is : "C:\Users\ServerAdmin\Google Drive". 

Also create a new folder by the name of  "Tally_Bkp" in order to hold our backup data.



Step 3: MAKE A BATCH FILE TO COPY THE DATA FROM TALLY TO GOOGLE DRIVE

In this step we need to have a small batch file that will copy the data from your tally folder to google drive folder.

We will need the script given below for the same:

@echo OFF
echo :
echo : XCOPY Batch Process Started
echo :
xcopy  "C:\Tally\Data"  "C:\Users\ServerAdmin\Google Drive\Tally_Bkp"   /E /D /C /Y 
echo :
echo : XCOPY Batch Process Complete
echo :

Note: In the 5th line above replace the Tally & Google Drive source and destination folders with the ones that we discovered in Step 2 on your computer. 


The remaining steps are given in the video below in detail.

YouTube Video






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